Logistics Coordinator

Under the supervision of the Conference Manager, coordinate multiple government meetings and events, supporting in-person, hybrid, and virtual formats.
Manage budgeting, fee calculations, and timely processing of travel expense reports and event invoices to keep sessions on budget.
Source facilities, conduct site visits as needed, and negotiate contracts with venues and vendors to ensure accurate execution of the run-of-show.
Provide proactive on-site meeting support, including A/V coordination, speaker presentations, and troubleshooting software and hardware issues.
Create and maintain meeting databases, registration websites, and professional materials, while coordinating travel for attendees.
Travel is required (10–30%), with potential international travel; strong communication, organization, and regulatory knowledge are essential.